Promoting Transparency and collaboration with a new database A-Z audit and new ER acquisitions workflow

Abstract

A collaborative project with electronic resources (ER) and subject librarians focused on our A-Z resource list, which needed attention as descriptions and links were outdated and/or inaccurate. This was a two-phase project. First, the subject librarians reviewed and updated the current A-Z listing descriptions, working with ER to resolve issues; secondly, ER reworked the resource request process with input from the subject librarians. From initial request and getting ER all required information to the creation of new entries in the A-Z list that are accurate and helpful to users, our workflow utilizes tools available to increase transparency during ER acquisitions. This session will go over our development process and discuss the first few months of use, noting both positive and negative outcomes. Attendees will leave with an understanding of why involving subject librarians in an ER activation process is beneficial to both librarians and users. The session will demonstrate how increased organization can ease internal burdens and increase transparency with stakeholders. Attendees will also leave the session with an understanding of how to create a new request workflow at their institution with proprietary or open-source software.